The City Secretary gives notice of City Council meetings, keeps the minutes of the proceedings of such meetings, and authenticates and indexes all ordinances and resolutions.
As the Records Management Officer, the City Secretary is the custodian of all official records of the City and administers the City’s records management program. The City Secretary has custodial authority for all records and provides support to all departments in records management procedures. All requests for public information are received by the City Secretary. The City Secretary is the keeper of the official City Seal, affixing it to all instruments requiring such seal.
The City Secretary serves as the Election Administrator for all City elections and is responsible for the preparation and publication of all official notices and orders, preparation for election officials and polling place, and the receipt and filing of all candidate forms and reports. The City Secretary also serves as the Early Voting Clerk.
The City Secretary also serves as the Local Registrar for registering all birth and deaths that occur in Port Neches. Certified copies of all vital records are issued through the City Secretary.